Edvance
LiveCloud ERPby NNRK Cloud
A trust with dozens of campuses, run from one place.
Each school gets its own workspace on its own subdomain, with its own branding, users and data. Cities, areas, branches, education systems, classes and sections sit underneath it.
One of 42 fee vouchers issued for March
ED/C2/V-2603-018
Roll 2603-018 · Class 6-B · Campus 2
- Tuition feeMarch9,000.00
- TransportZone B2,200.00
- Examination feeTerm 2800.00
- Sibling concessionApproved, second child−1,500.00
Every line on this voucher is an account, and the concession is one of them. Nothing here is a figure somebody typed into a total.
Modules
What is in it
Everything here is live unless a row says otherwise.
Schools, campuses and structure
How a trust with many campuses is actually arranged.
- A separate workspace per school, on its own subdomain and branding
- Cities, areas and branches beneath the trust
- Education systems, classes and sections beneath those
- Tenant-level data isolation between schools
Admissions and students
Student records from enquiry through to leaving.
- Admissions and enrolment
- Student records held against a class and section
- Bulk Excel import templates for bringing existing years in
Fee management
The part of a school that is hardest to keep straight.
- Multiple fee types and frequencies
- Concessions, sponsors, staff discounts and family discounts
- Advances taken, and overdue handling
- Every invoice and receipt posts to the books as it is raised
Accounting
A full double-entry engine underneath the school, not beside it.
- Six-level chart of accounts
- General ledger, with control-account reconciliation
- Financial years with period locking
- Cash and bank vouchers
- Trial balance, P&L and balance sheet live rather than compiled at year end
Vendors, procurement and inventory
What the school buys and what it holds.
- Vendor records and vendor bills
- Procurement, and inventory against it
- Sales, where a school sells (books, uniform and the like)
HR and payroll
Staff, and what they are paid.
- HR records
- Payroll runs that post straight into the books
Fixed assets and budgeting
The trust-level numbers a board asks about.
- Fixed asset register with depreciation
- Budgets, and budget-versus-actual variance
Parent portal and app
What families can see for themselves.
- Read-only access for families, to their own fees and records
- A companion Android app alongside the portal
Reporting, rights and audit
Getting figures out, and controlling who can do what.
- Custom report builder, with Excel and PDF export
- Granular per-user rights
- Per-tenant feature flags, so schools can differ
- A full audit trail on every financial action
How it fits together
From the day's work to the trial balance
An accountant's first question about any system is which number is entered and which is derived. Every figure Edvance reports traces back to an entry, and every entry traces back to something somebody actually did.
Operations
Whoever takes the payment or issues the voucher is working in their own screen, not in an accounting one. Nobody here is doing bookkeeping.
Admissions
Enrolment, classes, sections
Fees
Invoices, receipts, concessions
Procurement
Vendor bills, inventory
HR and payroll
Staff, salaries, deductions
Posting rules
Nothing is queued for an overnight run, and nothing is summarised into a total that cannot be taken apart again.
Every event posts a balanced entry
Debits and credits, at the moment it happens
General ledger
Every figure below is read from these entries. There is no second set kept alongside for reporting, and no month-end rebuild to wait for.
This school's own accounts
Six-level chart, per tenant
Reporting
A figure in a report is a sum of entries, and the entries are still there to open.
Trial balance
Live, not year-end
P&L and balance sheet
Per campus or per trust
Fee receivables
Who owes what
Budget versus actual
Variance against plan
Behind one transaction
What the books do while you work
Nobody using Edvance types this. It is what the software posts on its own when the event above happens, and it is why the month-end figures are already there.
42 March fee vouchers settled at Campus 2
ED/C2/FEE-2603
- DrFee receivable1120Campus 2, 42 vouchers504,000.00
- CrTuition fee income4110March504,000.00
- DrFee concessions granted5210Not netted against income48,000.00
- CrFee receivable1120Concession applied48,000.00
- DrBank1020Campus 2 collection account456,000.00
- CrFee receivable1120Settled in full456,000.00
Balanced
Relief is expenditure. Fee income stays at the full billed amount, so the board can see what was given away.
The numbers you get
What you can pull out of it
Fee receivables
Who owes what, by class, section or campus
Concession register
What was given away, to whom, and on whose authority
Campus P&L
Which campus is carrying which, and by how much
Budget versus actual
Where the year is running against what the board approved
Control account reconciliation
Whether the fee ledger and the GL agree
Next step
See it on your own numbers
A demo runs on your chart of accounts, not a sample company. Tell us what you run and we will set it up before we meet.
Edvance
by NNRK Cloud